Let’s talk about the algorithm of interaction with the sites when we find out data about them. What we need to know, what we need to get, etc.
If we’re talking about a big event, we need to have the following information:
A floor plan of the auditorium or an explication.
Such diagrams should indicate all the columns, if any, the length of the walls, recesses, partitions, etc. Also on this scheme, we ask the site to put the connection points, to understand where and what we can connect. Also on this plan, the site can indicate the wattage at each location. If you are sent a “crummy” plan or told that it does not exist, then ask him to at least draw it by hand with the exact dimensions (usually after that the plan is sent and abruptly found)
Scene Specification.
This is the depth and width of the stage, the size of the backstage, the presence of a winch or automatic mechanism above the stage, where you can hang lighting or other equipment. Also technical equipment of the stage with light, sound and screen. We always ask for a detailed specification.
We want to know if we can be allowed at panels (light, sound or video) or we are obliged to take specialists from venue.
Pay attention to lighting equipment, clarify the site of a static or dynamic (if visually can not determine). If there is only one static on the stage and in the hall, then spectacular dynamic light, for example, for the performance of artists with the show will not work.
Sometimes the venue does not have good sound, ask to turn it on, listen from different parts of the hall, especially when speaking into the microphone. There are times when you can’t hear anything to the left and right of the venue. The whole sound turns into a hum.
Also, if you want to invite performers with a technical rider, be sure to check to see if the equipment on the venue meets the stated requirements.
Specifications for equipment in the venue
This one is just about what was written above. It’s important to know what kind of sound, lights, screens, plasmas are in the hall.
For example, is it possible to combine plasma screens in all halls to produce the same picture? If there is a screen in the hall, ask about its pitch (pixel pitch). The bigger the pitch, the worse the picture is, the smaller the picture is, the less grainy it is. This is especially important when the screen is near the guests.
We find out from the site all the rules of arrival, mounting and dismounting, ask for a driving directions and any necessary documents or applications for security and other services. Also find out the terms when they should be applied for and the documents should be submitted.
This is an elementary safety of you. Since you in turn comply with the regulations and sent schedules, without violating the requirements.
You clearly plan your pickups and your contractors’ pickups, avoiding congestion and unloading traffic jams.
If there is catering at the site, we must always provide room for BECA. Without it, the catering can’t set up. Very often organizers make the mistake of choosing a site, drawing a plan diagram, but not asking the caterer what space they need for BEC and what electrical connections they need (usually they are not weak). BEC is a space where food is prepared, refrigerators and equipment are installed, and there is room for waiters and cooks.
Summary
If you’re doing a more or less large event, be sure to bring in a technician to help who can do a quality inspection of the equipment. Give an understanding of the sound and lighting. What needs to be brought in and what can be used on site. You have, as a desk map, should have a plan-scheme of the site. That’s where it all starts.
If you have doubts about your own abilities after reading this article, it is better to ask for help from professionals.
